Graduation – ECA College of Heath Sciences – CHS

Graduation

Students admitted and enrolled in an award course at CHS will be deemed eligible to graduate if they:

  • Have fulfilled all the course requirements of the award;
  • Have fulfilled all their financial obligations to the College;
  • Are not suspended or excluded from the College. Please refer to the Course Progress Policy; Academic Integrity Policy; Student Non-Academic Misconduct Policy);
  • They have not already graduated from the award; and
  • have been approved to graduate by the Academic Board

Graduation Ceremony

All students deemed eligible to graduate will be included in the next scheduled graduation ceremony. Any student who is eligible to graduate may elect to defer their graduation to a subsequent ceremony not more than 12 months following the completion of their award course. Any student who is eligible to graduate may elect to graduate in absentia. A student who has graduated in absentia will not be permitted to participate in another official graduation as a graduand of the same award.

  • Academic Records

    Academic Record is an official and certified document detailing a student’s enrolment record at the College. Each transcript will testify the following information:

    • CHS’s name and logo;
    • The title of the award;
    • The completion date of the award;
    • The conferral date of the award;
    • A complete chronological list of enrolled units, the unit’s credit point value, and marks and grades attained and, if applicable, for the course overall;
    • The weighting of units within courses of study;
    • Credit granted through recognition of prior learning;
    • Where a course of study includes a significant particular focus of study such as honours, an area of specialisation or a major study, a definition of that component of significant focus;
    • An explanation of the grading system used and the results;
    • The full name of the student as recorded on the student’s record; and
    • Any parts of a course or units of study or assessment that were conducted in a language other than English, except for the use of another language to develop proficiency in that language.
  • Completion Letter

    The Student Completion Letter is an official and certified document identifying that the student named on the document has successfully completed the award named on the letter. Each letter will testify the following information:

    • CHS Name and Logo;
    • Title and level of the Award;
    • CRICOS Code of the award;
    • Commencement date of the award;
    • Completion date of the Award;
    • Date the requirements of the award were met;
    • Study mode and delivery location of the award;
    • Language of instruction of the award; and
    • Full Name of the student as recorded in the student’s record

    Letter of Completion will only be issued to students who are eligible to graduate. The Student Completion Letter will be printed on stationary featuring a security background and micro security text, and will show the name and signature of the college Registrar.

  • Statement of Attainment

    Statement of Attainment is an official and certified document identifying that the student named on the document has successfully completed a specified number of units as named on the statement. Each statement will testify the following information:

    • CHS Name and Logo;
    • Title of the Award for the completed units;
    • A complete list of completed units, the unit’s credit point value, and marks and grades attained;
    • Explanation of results;
    • Completion date of the Units;
    • Full Name of the student as recorded in the student’s record; and
    • CHS Student Number

    A Statement of Attainment will only be issued to students for units enrolled in and completed at the College. Units for which a student has been awarded Recognition of Prior Learning will not be included on the Statement of Attainment.

    Students who have outstanding financial obligations to the College will not be eligible to receive a Statement of Attainment until the obligations are fulfilled.

    The Statement of Attainment will be printed on stationary featuring a security background and micro security text, and will show the name and signature of the Registrar and a unique certificate number for document identification.

  • Replacement of Documentation

    The Registrar may approve the replacement of any official and certified document issued by CHS in cases where the originally issued document has been lost, or partially destroyed, or where the recipient student has legally changed their name.

    The replacement document will specify the date of re-issue and an annotation declaring the document to be a replacement. The listed names and signatures of the Registrar and Principal (as appropriate), and other design features as specified above will be current as on the date of re-issue of the document.